Clinton City Council Meeting Agenda for Tuesday May 20th, 2025

Clinton City Council will hold a Regular Meeting on Tuesday, May 20, 2025 at 6:00 p.m. in City Hall, 105 E. Ohio Street, Clinton, MO.

Prior to the council meeting, Public Safety and Finance Committee Meetings will be held at 5:45pm.

AGENDA

1. Call to Order
2. Roll Call
3. Pledge of Allegiance
4. Approval of Minutes: 

6. Approval or correction of the minutes of the City Council Meeting of May 6. 2025.

1. 1. Personal Appearances:

• Reports: 

1. David Lee – Chamber of Commerce

• Second Reading of Previously Read Bills: None.

1. Committee Reports: 

1. Public Works Committee Report: 
2. 1. Elect Committee Chair: Motion by Rob Hills to elect Roger House as Chair. Motion carried, 2-0
3. 2. Community Development
4. April Building Report: Info only
5. ATS Facility Disposition Proposal from Federal Transportation Administration: City staff has requested that FTA consider an alternate buy-out proposal.
6. Condemnation update: 402 E. Jefferson and 411 E. Oak: Contractor is waiting for Empire Gas to cap the gas service lines at each location.
7. 3. Park & Recreation
8. Soccer Field Concession Stand: A contractor has evaluated the building. City will be in contact with the driver’s insurance company to request that an adjuster view the building.
9. Artesian Pool Update:

• Pool Wall: Cracks in the interior finish were noted approx. 2 weeks ago. Mid-America Pools (MAP) responded with warranty work. Some hairline cracks remain. MAP has confirmed that the pool can be used. MAP will return at the end of the swimming season to repair the hairline cracks.
• Electrical: The new 3-phase electrical line has been installed.
• Chemicals: Chemicals were to be delivered on Monday (5/12), but the vendor was unable to complete the delivery due to the size of the delivery truck. Chemicals to be delivered on Wednesday (5/14)
• Celebration for completion of all 3 phases of improvements to be held at 11 AM, May 30.

1. Antioch Park ADA Sidewalk: Excessive rains washed out the ground under a portion of the new ADA sidewalk. Staff is making arrangements to install additional drainage pipes and a headwall on the influent side.
2. Consider accepting donation of approximately ¼ acre of property abutting Marigold Drive: Recommend, 2-0, for the City have the property surveyed to develop a legal description of the property to be donated to the City.
3. 4. Street Department
4. Bridge Inspection Results: Reviewed MoDOT bridge inspection report. Recommend, 2-0, that staff obtain a quote from CJW for design services for the reconstruction of Water Street bridge.
5. Street cut update: TJ reported 

• 3 HCWC cuts were repaired yesterday (5/12) and 3 others were ready for concrete this morning (5/13)
• 2 cuts at the intersection of Hillcrest Drive and OakStar Drive originated with street repairs made by the Street Dept. At one of the cuts, a small section was left open for a contractor to make a sewer connection. Contractor is responsible for final repair. At the other cut, a section was left open to allow BrightSpeed to repair a service line. City is responsible for final repair on this one. TJ will follow up on both of these to get them completed.

926. Pavement management plan: PWC discussed the pavement analysis program offered by IMS and reviewed the report produced by IMS for the City of Branson. Since the Micro Seal and Overlay projects came in a total of $59,926.79 under budget, PWC recommends, 2-0, that the remaining funds be allocated for pavement analysis. (See attached memo for follow-up comments)
927. 5. Wastewater
928. Stoneridge Sewer Line Project report: Information Only
929. East Sludge Basin: Aerator failed. An aerator has been moved from the west sludge basin, for temporary use, while the east basin is being emptied in preparation for repairs for the WWTP Improvement Project.
930. Triton Aerator/Mixer: Both Triton aerators are now running. AWR will make arrangements to construct a “bump-out” in the basin to protect some I-beams. 
931. Montgomery Lift Station: Installation of the new control panel should be completed today (5/13). A spare VFD from Calvird P/S will be installed at Montgomery P/S.
932. Repair and Chemical Expense: Repair costs at 75% and chemical costs at 73%, year to date.
933. USACE Memorandum of Agreement signed by all parties. An RFP will be prepared for the archaeological process. Info only.
934. 6. Transfer Station Updates: PWC reviewed cost estimates for repairing the roof, metal sides and reconstruction of the office. TJ will solicit another quote for the project.

1. Public Safety Committee Report: 
2. 1. Vehicle Maintenance Discussion
3. Finance Committee Report: 
4. 1. Elect Committee Chair
5. 2. April financials

1. Mayor’s Report
2. City Administrator’s Report
3. Unfinished Business: 

1. Vance Brothers Agreement for Street Improvement Project

Resolution No. 10-2025 – A Resolution of the City Council of Clinton, Missouri approving an agreement between the City of Clinton and Vance Brothers, LLC., for a street improvement project.

1. Capital Paving Agreement for Street Improvement Project

Resolution No. 11-2025 – A Resolution of the City Council of Clinton, Missouri approving an agreement between the City of Clinton and Capital Paving & Construction, LLC., for a street improvement project.

• New Business: None.

• Adjournment

Individuals desiring to speak at the meeting are asked to fill out a speaker card and submit it to the Clerk prior to the call to order. Speakers are respectfully asked to limit their comments to three (3) minutes or less. Speakers will be called on to speak during the appropriate portion of the meeting. Please address your comments to the Mayor/Chairman. If you require accommodation (i.e. qualified interpreter, large print, and/or hearing assistance) please notify this office at (660-885-6121) no later than forty-eight hours prior to the scheduled commencement of the meeting.